FW: FW: Fence RnR - McClellan Meadows

Jeanne M. Tonkinson, CAAM Community Manager AAM, LLC [phone redacted] (direct line) [phone redacted] (direct fax) [phone redacted] (main line) From: Jeanne Tonkinson <[email redacted]> Sent: Monday, March 15, 2021 4:50 PM To: [email redacted] Cc: [email redacted] Subject: FW: Fence RnR - McClellan Meadows Importance: High Hi, Bryan. Please see below and attached. Do I have your approval to proceed with this project out of Association funds? Thank you! Jeanne M. Tonkinson, CAAM Community Manager AAM, LLC [phone redacted] (direct line) [phone redacted] (direct fax) [phone redacted] (main line) From: Reheis, Blake <[email redacted]> Sent: Monday, March 15, 2021 3:50 PM To: Jeanne Tonkinson <[email redacted]> Subject: FW: Fence RnR - McClellan Meadows Importance: High Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files. ________________________________ This could happen as early as this Thursday and/or Friday… this week! Copy attached for repair costs I will take care of everything. I also attached a copy of the Engineering Inspection Report and Repair Recommendations for you file. Any questions or concerns Jeanne… please call me direct. Regards, Blake Reheis Land Development Superintendent 16427 North Scottsdale Road Suite 300 Scottsdale, Arizona 85254 wireless: [phone redacted] direct dial: [phone redacted] [email redacted] <mailto:[email redacted]> From: Reheis, Blake Sent: Monday, March 15, 2021 1:21 PM To: Wilton, Norm <[email redacted] <mailto:[email redacted]> > Cc: Huffman, Ryan <[email redacted] <mailto:[email redacted]> >; Kim Olson <[email redacted] <mailto:[email redacted]> >; Beard, Kirsten <[email redacted] <mailto:[email redacted]> >; Whittaker, Bryan <[email redacted] <mailto:[email redacted]> >; Jeanne Tonkinson <[email redacted] <mailto:[email redacted]> >; Ott, Don <[email redacted] <mailto:[email redacted]> > Subject: RE: Fence RnR - McClellan Meadows Importance: High Norm; As a follow up, I spoke with Jeanne at AAM and with the masonry group scheduled to make all the necessary fence repairs… and they are telling me Thursday and/or Friday this week this will be completed. That timing/schedule should stay ahead of any C of O and/or closing escrow issues. Any other questions, concerns… please let me know. Blake Reheis Land Development Superintendent 16427 North Scottsdale Road Suite 300 Scottsdale, Arizona 85254 wireless: [phone redacted] direct dial: [phone redacted] [email redacted] <mailto:[email redacted]> From: Reheis, Blake Sent: Monday, March 15, 2021 10:56 AM To: Wilton, Norm <[email redacted] <mailto:[email redacted]> > Cc: Huffman, Ryan <[email redacted] <mailto:[email redacted]> >; Kim Olson <[email redacted] <mailto:[email redacted]> >; Beard, Kirsten <[email redacted] <mailto:[email redacted]> >; Whittaker, Bryan <[email redacted] <mailto:[email redacted]> >; Jeanne Tonkinson <[email redacted] <mailto:[email redacted]> >; Ott, Don <[email redacted] <mailto:[email redacted]> > Subject: RE: Fence RnR - McClellan Meadows Importance: High Norm; On the heels of our on-site meeting with Jeanne Tonkinson with the HOA (AAM) a couple of weeks ago; it is my understanding that this perimeter masonry wall is the responsibly of the Community Management. I will work with AAM to assist in resolution. We have several Trade Partner bids to accomplish this and have provided to AAM. I will follow up later this afternoon with more specific dates after I have had opportunity to review and confirm with HOA Management. As you know, we enlisted the assistance of GTI Structural Engineering Group to assess the fencing in question; please find attached the Engineering Results/Reports as to the walls structural integrity. Any other questions, concerns please let me know. Blake Reheis Land Development Superintendent 16427 North Scottsdale Road Suite 300 Scottsdale, Arizona 85254 wireless: [phone redacted] direct dial: [phone redacted] [email redacted] <mailto:[email redacted]> From: Wilton, Norm Sent: Monday, March 15, 2021 10:10 AM To: Reheis, Blake <[email redacted] <mailto:[email redacted]> >; Ott, Don <[email redacted] <mailto:[email redacted]> >; Jeanne Tonkinson <[email redacted] <mailto:[email redacted]> > Cc: Huffman, Ryan <[email redacted] <mailto:[email redacted]> >; Kim Olson <[email redacted] <mailto:[email redacted]> >; Beard, Kirsten <[email redacted] <mailto:[email redacted]> >; Whittaker, Bryan <[email redacted] <mailto:[email redacted]> > Subject: RE: Fence RnR - McClellan Meadows Blake, I still haven’t heard back from you about this Fence issue. From: Wilton, Norm Sent: Wednesday, March 10, 2021 11:37 AM To: Reheis, Blake <[email redacted] <mailto:[email redacted]> >; Ott, Don <[email redacted] <mailto:[email redacted]> >; Jeanne Tonkinson <[email redacted] <mailto:[email redacted]> > Cc: Huffman, Ryan <[email redacted] <mailto:[email redacted]> >; Kim Olson <[email redacted] <mailto:[email redacted]> >; Beard, Kirsten <[email redacted] <mailto:[email redacted]> >; Whittaker, Bryan <[email redacted] <mailto:[email redacted]> > Subject: RE: Fence RnR - McClellan Meadows Blake, Do we have an update on when this Fence is going to be fixed? Lot 150 is at interior trim right now. I don’t want us to get to the every end and then we start taking the fence down to replace it. From: Reheis, Blake Sent: Wednesday, February 17, 2021 2:35 PM To: Ott, Don <[email redacted] <mailto:[email redacted]> >; Jeanne Tonkinson <[email redacted] <mailto:[email redacted]> > Cc: Huffman, Ryan <[email redacted] <mailto:[email redacted]> >; Kim Olson <[email redacted] <mailto:[email redacted]> >; Wilton, Norm <[email redacted] <mailto:[email redacted]> >; Beard, Kirsten <[email redacted] <mailto:[email redacted]> > Subject: RE: Fence RnR - McClellan Meadows Importance: High Don; I have reached out to Associated Asset Management and am scheduled to meet on site this Friday morning 11:00 AM I will have the Engineering Reports available for our scheduled site tour. ANY questions please call me direct. Regards, Blake Reheis Land Development Superintendent 16427 North Scottsdale Road Suite 300 Scottsdale, Arizona 85254 wireless: [phone redacted] direct dial: [phone redacted] [email redacted] <mailto:[email redacted]> From: Ott, Don Sent: Tuesday, February 16, 2021 2:15 PM To: Jeanne Tonkinson <[email redacted] <mailto:[email redacted]> > Cc: Huffman, Ryan <[email redacted] <mailto:[email redacted]> >; Kim Olson <[email redacted] <mailto:[email redacted]> >; Wilton, Norm <[email redacted] <mailto:[email redacted]> >; Reheis, Blake <[email redacted] <mailto:[email redacted]> >; Beard, Kirsten <[email redacted] <mailto:[email redacted]> > Subject: RE: Fence RnR - McClellan Meadows Norm, Blake Can one of you meet Jeanne on site Friday please .. Schedule a time that works best. Blake, lets get that report and have a copy for her also . Thanks From: Jeanne Tonkinson <[email redacted] <mailto:[email redacted]> > Sent: Tuesday, February 16, 2021 12:50 PM To: Beard, Kirsten <[email redacted] <mailto:[email redacted]> >; Ott, Don <[email redacted] <mailto:[email redacted]> >; Matchett, Flint <[email redacted] <mailto:[email redacted]> >; Wilton, Norm <[email redacted] <mailto:[email redacted]> > Cc: Huffman, Ryan <[email redacted] <mailto:[email redacted]> >; Quinn, Teresa <[email redacted] <mailto:[email redacted]> >; Whittaker, Bryan <[email redacted] <mailto:[email redacted]> >; Kim Olson <[email redacted] <mailto:[email redacted]> > Subject: RE: Fence RnR - McClellan Meadows Is there someone who can meet me on site on Friday to discuss this issue? I am open as far as the time. Thank you! Jeanne M. Tonkinson, CAAM Community Manager AAM, LLC [phone redacted] (direct line) [phone redacted] (direct fax) [phone redacted] (main line) From: Beard, Kirsten <[email redacted] <mailto:[email redacted]> > Sent: Tuesday, February 9, 2021 5:03 PM To: Ott, Don <[email redacted] <mailto:[email redacted]> >; Matchett, Flint <[email redacted] <mailto:[email redacted]> >; Wilton, Norm <[email redacted] <mailto:[email redacted]> > Cc: Huffman, Ryan <[email redacted] <mailto:[email redacted]> >; Quinn, Teresa <[email redacted] <mailto:[email redacted]> >; Whittaker, Bryan <[email redacted] <mailto:[email redacted]> >; Jeanne Tonkinson <[email redacted] <mailto:[email redacted]> >; Kim Olson <[email redacted] <mailto:[email redacted]> > Subject: RE: Fence RnR - McClellan Meadows Jeanne and Kim, Please work with our construction team regarding this wall. Thanks, Kirsten T. Beard [phone redacted] – Direct [phone redacted] – Cell From: Ott, Don Sent: Tuesday, February 9, 2021 5:01 PM To: Beard, Kirsten; Matchett, Flint; Wilton, Norm Cc: Huffman, Ryan; Quinn, Teresa; Whittaker, Bryan; Jeanne Tonkinson; Kim Olson Subject: RE: Fence RnR - McClellan Meadows Yes That is the fence that is in Question From: Beard, Kirsten <[email redacted] <mailto:[email redacted]> > Sent: Monday, February 8, 2021 7:24 AM To: Ott, Don <[email redacted] <mailto:[email redacted]> >; Matchett, Flint <[email redacted] <mailto:[email redacted]> >; Wilton, Norm <[email redacted] <mailto:[email redacted]> > Cc: Huffman, Ryan <[email redacted] <mailto:[email redacted]> >; Quinn, Teresa <[email redacted] <mailto:[email redacted]> >; Whittaker, Bryan <[email redacted] <mailto:[email redacted]> >; Jeanne Tonkinson <[email redacted] <mailto:[email redacted]> >; Kim Olson <[email redacted] <mailto:[email redacted]> > Subject: Fence RnR - McClellan Meadows Is the wall that is circled the one with the issues? Kirsten T. Beard [phone redacted] – Direct [phone redacted] – Cell From: Ott, Don Sent: Sunday, February 7, 2021 8:27 AM To: Matchett, Flint; Wilton, Norm Cc: Huffman, Ryan; Quinn, Teresa; Whittaker, Bryan; Beard, Kirsten Subject: RE: Fence RnR Norm, Please get with the team out there and figure out how many linear ft of fence needs to be replaced. Also get the lot#s that are effected. We need to have this information so we can go to the HOA and work on a solution. Right now the homes that are lived in or going to close next week we need to get done asap. We can write that with good notes as to the reason why and reason code site / grade issue unless Ryan or Flint says differently . From: Matchett, Flint <[email redacted] <mailto:[email redacted]> > Sent: Wednesday, February 3, 2021 6:28 PM To: Wilton, Norm <[email redacted] <mailto:[email redacted]> > Cc: Huffman, Ryan <[email redacted] <mailto:[email redacted]> >; Ott, Don <[email redacted] <mailto:[email redacted]> >; Quinn, Teresa <[email redacted] <mailto:[email redacted]> >; Whittaker, Bryan <[email redacted] <mailto:[email redacted]> > Subject: Re: Fence RnR These need go to the land job. Hopefully in our due diligence and we have adequate budget to cover this. As Ryan noted any shared walls need to be shared and if we have any opportunity for the HOA to contribute near common areas let’s work that angle as well. On Feb 3, 2021, at 6:00 PM, Wilton, Norm <[email redacted] <mailto:[email redacted]> > wrote:  I looked at this yesterday with Justin and Brian. The fence is the perimeter fence line. There is no other homes behind it. Just a farm field. If you look at it at an angle it’s starting to lean over into the farm field. It will definitely have to be replaced in more than one section. From: Huffman, Ryan Sent: Wednesday, February 3, 2021 5:57 PM To: Ott, Don <[email redacted] <mailto:[email redacted]> >; Wilton, Norm <[email redacted] <mailto:[email redacted]> > Cc: Quinn, Teresa <[email redacted] <mailto:[email redacted]> >; Whittaker, Bryan <[email redacted] <mailto:[email redacted]> >; Matchett, Flint <[email redacted] <mailto:[email redacted]> > Subject: RE: Fence RnR If it is a shared wall with an existing homeowner, the cost needs to be shared 50/50. From: Ott, Don Sent: Wednesday, February 3, 2021 4:54 PM To: Dean, Justin; Wilton, Norm; Busko, Brian D. Cc: Quinn, Teresa; Whittaker, Bryan; Reheis, Blake; Matchett, Flint; Huffman, Ryan; Ott, Don Subject: RE: Fence RnR So we have a fence line that is 10 years old or more. It is not in good condition and needs to be replaced.. Sounds like there is more down the road that will need to be RnR’d correct? Norm , let’s get inspect the fence line that we might need to RnR for the upcoming homes. If they are bad we need to figure out a plan for it. Flint, we already have to replace the fence connected to this home.. We might have to replace more sections.. If we do , would you have an idea on where this cost should go? From: Dean, Justin <[email redacted] <mailto:[email redacted]> > Sent: Tuesday, February 2, 2021 1:12 PM To: Ott, Don <[email redacted] <mailto:[email redacted]> >; Wilton, Norm <[email redacted] <mailto:[email redacted]> >; Busko, Brian D. <[email redacted] <mailto:[email redacted]> > Cc: Quinn, Teresa <[email redacted] <mailto:[email redacted]> > Subject: Re: Fence RnR   good afternoon I got with Sunmaster mason this morning as we were trying to RnR two fence panels that were loose and homeowner had an inspector come by and said that the back fence line was all loose and needed to be replaced the original po was for $850 and now I need to add another $2625.00 to finish this issue i will send invoice as soon I receive it from Jordon from SunMaster ________________________________ From: Ott, Don <[email redacted] <mailto:[email redacted]> > Sent: Monday, February 1, 2021 8:39 AM To: Dean, Justin <[email redacted] <mailto:[email redacted]> >; Wilton, Norm <[email redacted] <mailto:[email redacted]> >; Busko, Brian D. <[email redacted] <mailto:[email redacted]> > Cc: Quinn, Teresa <[email redacted] <mailto:[email redacted]> > Subject: Fence RnR Justin ,, Please send the invoice to Teresa. Teresa we need to code this to the community. Fence that was installed by previous builder is extremely loose. We had two panels we were new had to be removed and replace but as we started it is obvious the other panels will need to be done in order to meet new inspections codes . Don Ott Director of Construction Richmond American [phone redacted] [email redacted] <mailto:[email redacted]> <https://protect-us.mimecast.com/s/M9UHCBBnlmHV48WJtzgnm2?domain=urldefense.com> <https://protect-us.mimecast.com/s/Ig_yCDk0poSBV3YrT5qkQp?domain=urldefense.com> <https://protect-us.mimecast.com/s/PH3rCERPrptWDp4ohpcuVg?domain=urldefense.com> This message is confidential. It may also be privileged or otherwise protected by work product immunity or other legal rules. If you have received by mistake, please let us know by email reply and delete it from your system; you may not copy this message or disclose its contents to anyone. 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